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(Full-time) Accounting Specialist (Shasta College Foundation)
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Position Number: 5460034
Location: Redding, CA
Position Type: Business and Financial Management

Description of Basic Functions and Responsibilities

OVERVIEW:
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
To perform a wide variety of highly responsible auditing, accounting, bookkeeping, and clerical functions in support of the day-to-day accounting operations related to district fiscal services and special program accounting. Employees in this classification receive limited supervision within a framework of standard policies and procedures; exercise responsibility for the accurate and timely processing and maintenance of district accounting records including but not limited to all aspects of purchase orders and requisitions, accounts payable, accounts receivable, bank reconciliations, and state tax filings. Employees in this classification may coordinate with and review the work of other district employees. This job class functions at an advanced journey level providing accounting and audit support service for all district departments, requiring the maintenance and processing of accounts and records which are district-wide in scope and require a thorough knowledge of district accounting procedures and standards, in accordance with Generally Accepted Accounting Principles.

CLASSIFICATION: Range 35 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

SUPERVISOR: Executive Director - Shasta College Foundation or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP). Employees have the option to contribute to:

Health Savings Account (HSA)
403(b) and 457 Retirement Plans
Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance
Cancer Insurance
Life Insurance
Accident Only Insurance
Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.

Typical Duties, Knowledge and Ability

Essential Functions:

Maintains, processes, and audits District fiscal/accounting records, journals entries, subsidiary ledgers, and transactions related to assigned area(s) of specialization including but not limited to accounts payable, accounts receivable, special program accounting, reconciliations, and cash receipting.
Reconciles internal accounts against external applications, investigating any discrepancies and ensuring district policies and procedures are adhered to.
Audits, monitors, reconciles, and adjusts assigned accounts based on information gathered from internal and external applications.
Audits and reviews documents from departments to substantiate creation of purchase requisitions, purchase orders, and blanket purchase orders looking for proper general ledger accounts, purchasing thresholds, available budget and approvals are sufficient to purchase an item or service.
Prepares and processes a variety of payables to vendors and employees verifying accuracy, approvals, and proper documentation; assigning/verifying general ledger codes; and processes payment.
Maintains communication with department staff to monitor and track invoices and payments to vendors.
Maintains district inventory records and fixed asset ledgers while following district policy regarding the maintenance of inventory records, capitalization, and depreciation of fixed assets.
Prepares and processes district invoices and maintains records of payments and accounts receivable.
Prepares and processes cash receipts verifying receipts against invoices and deposits; following up on delinquent accounts.
Receives, counts, verifies, and deposits cash, and processes cash requests and prepares change bags for departments.
Audits cash on hand and in safes for district and various departments. Reconciles cash receipts with sales reports and investigates any discrepancies. Prepares entry to record transaction in accounting system.
Maintains dormitory and Early Childhood Education accounting records and student accounts; audits, tracks, records, and adjusts deposits, charges, and fees in accounting system and internal tracking documents based on contracts and other paperwork.
Provides training to business office staff and other district employees, in proper processes, procedures, and requirements related to assigned area.
Prepares and files various state tax forms with appropriate state agencies.
Generates reports and other correspondence related to assigned functions.
Makes independent determination on accounting, financial record keeping, system errors and discrepancies; applying appropriate rules and regulations to resolve any issues.
Interacts with Shasta County auditor controller and treasurer regarding specialized accounting and fiscal procedures.
Prepares and maintains financial reports and supporting documentation in accordance with district policies and procedures.
Ensures procedures and processes are in place to minimize errors and discrepancies.
Assists in the development of internal control procedures, manuals, and forms.
Performs other duties similar to the above in scope and function as required.

Knowledge of:

Proper office methods and procedures.
General bookkeeping and record keeping principles and procedures as related to district financial accounting practices and generally accepted accounting procedures.
Computerized fiscal record keeping operations, programs, and applications.
The proper use and operation of standard office equipment and machines including but not limited to a 10 key calculator and computer.
Word processing and other computer software applications, including Microsoft Office, Excel, PowerPoint, Outlook, and Word.

Ability to:

Learn district policies, procedures, and regulations related to assigned accounting and auditing functions.
Keep current on relevant tax laws to ensure compliance with state reporting requirements.
Understand and carry out a variety of complex tasks with limited supervision.
Establish and maintain accurate accounts and other fiscal records.
Perform arithmetical calculations accurately and rapidly.
Establish and maintain financial records.
Prepare accurate financial statistical summaries and reports.
Assemble, organize, and analyze data in an effective and useful manner.
Apply rules and regulations to specific cases based on district policies and procedures.
Reconcile differences within the accounting system using critical thinking and accounting skills.
Communicate effectively in both oral and written forms.
Establish and maintain cooperative and effective working relationships with diverse individuals and organizations while performing assigned duties.
Manage time and work priorities effectively, and work under pressure successfully.
Promote a working environment supporting positive cooperation and shared accountability within the assigned department.
Prioritize and appropriately schedule workload or tasks to meet established deadlines.

Experience/Education

Education Required:

Two years of college or equivalent on the job experience in accounting and/or bookkeeping.

Education Preferred:

AA Degree in Business, Accounting, or related field.

Experience Required:

Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Additional Information

Online Application with Additional Preferred Materials to be attached to application:

Cover letter addressing criteria listed in the position announcement
Current resume
College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

After application has been submitted, all application materials will be screened.
Internal candidates must also submit all required materials to be considered.
Candidate evaluations will not be considered.
Reference letters from any member of the Hiring Committee or Board Members will not be considered.
Interviews will be by invitation only.
Interviews may be by Zoom.
The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before January 1st, with subsequent steps annually thereafter to a maximum 21st step.

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.